The Live Event Production Hub – Feature
FOH And BOH Worksheets.
Scenic. Props. Costume. Hair and makeup. Lighting. Sound. Projection. Rigging. Special effects. Stage management. Tech and dress. Backstage run sheets. Green room. Box office. Ticketing. Seating and holds. Lobby, ushers, programs, concessions. ADA and accessibility. Safety, emergency, and crisis. Each one a worksheet. Each one attached to the show. Each one with a name on it.
AI On This Page
Buddy Stages The FOH/BOH Worksheets From The Event Record.
Buddy is The IMC Machine’s AI assistant. Talk, upload, or speak – Buddy turns what you send into structured records you approve before anything moves.
Talk To Buddy
“Generate The FOH Closeout Sheet For Tonight”
Buddy drafts the sheet with checked boxes drawn from the run record, ready for the lead to confirm.
Upload A Photo
Take A Phone Photo Of A Hand-Marked Worksheet.
Buddy digitizes the marks, matches them to the event, and updates the worksheet record.
Voice Note
End-Of-Night, Voice-Note Completion Notes.
Buddy attaches the audio and structured notes to the worksheet for the morning review.
Buddy autofills are reviewable. Nothing publishes, files, or sends without a named human approval on the record.
Why this exists
The Work That Fails Quietly Before A Public Event Fails Visibly During One.
The audience never sees a worksheet. The audience sees the show. What the audience sees works because, three days before, a costume supervisor confirmed the second-act quick-change in writing, the props master walked through the gunshot prop check with the deck crew, the head usher confirmed the wheelchair-accessible seating with the box-office manager, the head electrician inspected the dimmer rack, the FOH engineer ran a reference signal through every channel, and the safety officer walked the egress route. None of that work was visible. All of it was structured. Generic project tools represent these threads as bullet points in a shared document. The actual operational shape is closer to a department-by-department worksheet, where each department head reads, signs, and confirms the items that belong to her department, and where the production manager can see, in one view, which departments have closed their worksheets and which have not.
The worksheet set
Nineteen Departments. One Template Per Department Per Show. House-Editable.
Scenic
Set elements, walls, platforms, soft goods. Build status. Paint status. Walk-down and safety inspection. Strike notes. Storage and reuse plan.
Props
Props list per act and scene. Preset locations. Consumables. Specialty props (firearm, flame, food, breakaway). Run-of-show props cues. Strike and storage.
Costume
Costume plot. Fitting status. Dresser assignments. Quick-change locations and timing. Laundry routing. Costume strike plan.
Hair And Makeup
Look book per performer. Wig and hairpiece inventory. Application time per performer. Quick-change touch-ups. Allergen and skin-sensitivity notes.
Lighting
Plot review. Hang and circuit check. Focus call. Cue stack walk-through. Color and gobo inventory. Console save state. Strike notes.
Sound
Audio input list. Patch confirmation. Reference signal check. Wireless RF scan and channel assignments. Headset and walkie-channel assignments. Show session save state.
Projection
Projector check. Media playback test. Cue sync with lighting and sound. File backup. Lens, throw, and focus confirmation.
Rigging
Fly system load check. Trim notes. Cue list for fly moves. Counterweight reconciliation. Pre-show rigging walk-down by the head carpenter and the production stage manager.
Special Effects
Pyrotechnics, atmospherics, fire, flying effects. Permit and licensing reference. Safety officer sign-off. Walk-through with deck crew. Backstage clear-area protocol during effect.
Stage Management
Calling script confirmation. Prompt-book preset. Pre-show check completed across departments. Mid-show issue log. End-of-show report.
Tech And Dress
Tech-rehearsal schedule. Dress-rehearsal schedule. Pickup-call notes. Director and designer notes routed to the right department head.
Backstage Run Sheets
Per-deck-crew-member run sheets. Per-ASM run sheets. Per-dresser run sheets. Specific cues that belong to each person, in the order they happen.
Green Room
Rider items confirmed. Food and beverage timing. Hospitality coverage by call time. Quiet-period protocols. Dressing-room assignments and signage.
Box Office
Show settings and seat map. Comps and holds reconciliation. Will-call list. Card and cash drawer setup. End-of-night reconciliation.
Ticketing
Inventory by section. Subscriber-package draws. Discount codes active. Group sales status. Day-of-show ticketing protocol with the box office.
Seating And Holds
ADA holds. Producer holds. Press holds. Photographer holds. Sound and lighting check holds. Each hold released or sold on a schedule.
Lobby, Ushers, Programs, Concessions
Usher count and call times. Program count and placement. Concessions inventory and float. Lobby signage. Pre-show announcement script for ushers.
ADA And Accessibility
ADA-seating confirmation. ASL interpreter call where applicable. Open and closed captioning posture. Assistive listening device inventory. Wheelchair access path inspection. Sensory-friendly accommodations.
Safety, Emergency, And Crisis
Egress walk. Medical coverage confirmed. Emergency action plan posted backstage. Severe-weather protocol active where relevant. Security walkthrough. Incident-report lane open.
How It Works
Per Show. Per Department. Per Name. Per Signoff.
Each worksheet is generated for the specific show from the canonical event record. The lighting worksheet for Saturday’s program is not a generic checklist. It carries Saturday’s stage plot positions, Saturday’s cue stack, Saturday’s load-in and focus call times, and the head electrician’s name. Items the department head cannot resolve on her own (a delayed scenic delivery, a missing rider page, a credential that has expired) become blocks that surface in Zone 5 of the Production Ops Hub. Worksheets carry signoffs. The head electrician signs the lighting worksheet. The production stage manager signs the stage-management worksheet. The safety officer signs the safety worksheet. The accessibility coordinator signs the ADA worksheet. The signoff is a real audit row: name, role, timestamp, item set covered. A board member or a funder asking “did you confirm ADA seating for the Saturday matinee” gets an answer that is one click away. Live focus pages, the pages the venue is actually using during a show, avoid AI calls. The worksheets are planning surfaces.
- A 250-seat black box runs a shortened set, skipping projection, rigging, and special effects on shows that do not call for them
- A 1,500-seat regional house with a fly system, a deep scenic shop, and a costume shop runs the full nineteen every show
- A festival breaks the worksheets out per stage and per day, with a festival-wide ADA coordinator and a festival-wide safety officer signing across all stages
- An orchestra adapts the worksheet set to its operational shape: the librarian’s worksheet for parts and stands, the orchestra-manager’s worksheet for personnel and substitutions
- For touring presenters, the worksheets translate what the visiting company sends into the format the house already runs
Next Step
See A Full Worksheet Set For A Real Show.
Why This Matters
Two Houses. One Canonical Record.
Independent live supports 908,000 jobs and $86.2B in direct GDPA2, and 64% of US independent music venues were not profitable in 2024A2. Tight margins like those make front-of-house and back-of-house coordination a defining cost center: when the door is reading from one paper packet and the dressing room from another, VIP, accessibility, and intermission decisions drift. The FOH and BOH Worksheets stage both packets from the same canonical event record, log every late change with a named approver, and close out with a post-show report that hands off to the next show.
Sources
Where The Numbers Came From.
Sources and citations
- National Endowment for the Arts, 2025 Arts & Cultural Production Satellite Account release.
- National Independent Venue Association, State of Live (2024 / 2025); Pollstar coverage; Billboard.
- Texas Commission on the Arts; Americans for the Arts / Texas Arts Action Fund 2024 fact sheet; Fort Worth Report.
- The Broadway League, 2024 to 25 End-of-Season Statistics; Demographics of the Broadway Audience 2024 to 2025 (PDF).
- Spotify Newsroom, “How the Music Industry’s Cultural and Financial Impact Define Its Success in 2025.” (Loud & Clear data on independent artist payouts.)
- Side Door, Touring By The Numbers; Octiive, The Independent Music Market.
- National Endowment for the Arts, Indicator A.5: Labor Market Status of Artists and Cultural Workers (2025).
- Global Insight Services, Music Event Market Report; Berkeley Business Review on festival economics.
- Austin Monitor on SXSW’s 2024 economic impact; The Daily Texan.
